Booking Form

How does the booking process work?

**PLEASE NOTE**: We have changed the payment system this term. Now you only need to pay for the trips you get a place on, after the ballot has taken place. If you get on a trip you will still need to be/become a member. Membership signup is now completed online in a separate form here

  1. Fill in the form to apply for minibus day or weekend trips.
  2. You will receive an automated email reply confirming your ballot entry (this email doesn’t guarantee you a place on a trip yet).
  3. Check if all the information in the email is correct. Otherwise, please contact the webmaster ( immediately.
  4. You will then be entered into the ballot. After the ballot, you will hear back about which trips you have places on and how much to pay – normally during 2nd week.
  5. Once your place on a trip has been confirmed, please pay for the trip(s) as soon as possible.
  6. If you get a place on a trip and are not yet a member, you will then also need to sign up and pay for termly or yearly membership.

Privacy information about the booking form:

OUWC will use your information only for the booking process, running trips and handling any incidents if need be. All information from the booking form will be entered into a non-public online database, which will be cleared with the arrival of a new term. Read more about privacy here.
If you do not receive an email within 1 hour of submitting the form, please email


Booking for this term’s trips is now closed – we’ll be in touch with the result of the ballot in 2nd week.

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