Here you will find the following important club documents:
- Constitution and Code of Practice
- Trip Leader Safety Document
- Risk Assessment
- Forms and Organisation Notes
- Meeting Minutes
Constitution
The Constitution is the set of rules under which the club is governed. A simple majority in a secret ballot vote at two consecutive TGMs is required for an amendment to the Constitution. Please contact secretary@ouwc.org if you have any motions, comments or questions. The version presented here is valid for 2018-2019.
Code Of Practice
The Code of Practice is the set of guidelines within which the Club must operate. Please contact secretary@ouwc.org if you have any comments or questions. The version presented here is valid for 2018-2019.
Trip Leader Safety Document
The Club’s Committee recognises that safety on trips is a priority. The Club’s Trip Leader Safety Document is incorporated into the Code of Practice. It ensures that for every Club Trip to a specific location the Trip Leaders have a sufficient level of experience to lead the trip in a safe manner. It also specifies the responsibilities of the committee in the selection of Trip Leaders and the responsibilities of Trip Leaders. Every Trip Leader is given a copy and must sign each term’s Trip Leaders’ Agreement to say that he or she has read it and will adhere to it. Please contact trip.safety@ouwc.org if you have any comments or questions. A simple majority in a secret ballot vote at a TGM is required to amend the Trip Leader Safety Document. The version presented here is valid for 2018-2019.
Risk Assessment
The Trip and Safety Coordinator updates the Club’s Risk Assessment on an annual basis. Every Trip Leader is given a copy and must sign each term’s Trip Leaders’ Agreement to say that he or she has read it and will adhere to it. Please contact trip.safety@ouwc.org if you have any comments or questions. The version presented here is valid for 2018-2019.
Forms
- See TO and TL Documents page
Documents from previous Termly General Meetings (TGM)
- Trinity 2019 – Minutes of the TGM
- Michaelmas 2016 – Minutes of the TGM
- Trinity 2016 – Minutes of the TGM
- Hilary 2016 – Minutes of the TGM
- Michaelmas 2015 – Minutes of the TGM
- Hilary 2015: Minutes of the TGM, Agenda including Motions Pack
- Michaelmas 2014: Minutes of the TGM, Agenda including Motions Pack
- Trinity 2011: Minutes of the TGM, Agenda including Motions Pack
- Hilary 2011: Minutes of the TGM, Agenda including Motions Pack
- Michaelmas 2010: Minutes of the TGM, Agenda including Motions Pack
- Trinity 2010: Minutes of the TGM, Agenda, Motions Pack
- Hilary 2010: Minutes of the TGM, Agenda, Motions Pack
- Michaelmas 2009: Minutes of the TGM, Agenda, Motions Pack
- Trinity 2009: Minutes of the TGM. Agenda, Motions Pack
- Hilary 2009: Minutes of the TGM, Accounts, Agenda, Motions Pack
- Michaelmas 2008: Minutes of the TGM, Agenda
- Trinity 2008: Minutes of the TGM, Agenda, Motions Pack
- Hilary 2008: Minutes of the TGM Accounts
- Michaelmas 2007: Minutes of the EGM Minutes of the TGM
- Trinity 2007: Minutes of the TGM
- Hilary 2007: Agenda, Motions pack, Minutes and Treasurers’ report
- Michaelmas 2006: Agenda, Motions pack, Motion to update the TSLD, Updated TSLD and Minutes
- Hilary 2006: Agenda, Motions pack, Minutes and EGM Minutes