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Trips : Allocation of Trip Places
Allocation of Trip Places
At the beginning of 2nd Week, a Trip Leaders' Meeting takes place. The aim
of the meeting is to allocate places on Weekend Trips and Minibus Day-trips
in a fair and impartial manner, whilst letting as many people as possible go
on at least one trip.
Places are allocated according to the following procedure, starting with the
least subscribed trip.
For each Trip:
- Only people that have paid are counted as having signed up for a trip.
- The name of each person is checked against the membership list. Anybody
who is not a club member is removed from the list of any over-subscribed trip
(and will only be granted a provisional place on an under-subscribed trip).
- Priority is given in the following order; (1) the Trip Leaders for that
trip, (2) Minibus Drivers and their 'partners' (we can't risk losing minibus
drivers by not giving their partners/close friends a place- only 1 per driver
though!), (3) members on the Priority List from last term (for one trip only),
(4) Trip Leaders of other trips that term (for one trip only), and (5) other
members.
- If the trip is still oversubscribed then a fair, open and independent ballot
is held to decide which people are to participate. Note that any 'pairs' (such
as couples, friends or people who have paid together) each get entered into the
ballot individually. If they have said that they only wish to go if they can go
together, then if one loses a place then they both do.
- Trip Leaders from over-subscribed trips (still waiting to read out their
participants) will remove people who are being allocated a place on the less-
full trip.
If there are members who paid for but failed to be allocated a place on a
trip then they will automatically be placed on a Priority List in the Trip and
Safety Co-ordinator's file, to be considered at the next Trip Leaders' Meeting.
Trip leaders will return their payments.
13th July 2004
Andrew Tyrrell, Trip and Safety Coordinator